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Senior Secretary

Position: Senior Secretary
Job Time: Full-Time
Job Type: Permanent
Place of Work: Addis Ababa, Ethiopia
Application Deadline: July, 13/2022

JOB PURPOSE

To provide full secretarial and administrative service to the Manager in addition to secretarial assistance and support to other department staff as necessary.

JOB ACCOUNTABILITIES

  • To provide secretarial and administrative support to the VP (India and Nepal).
  • Maintain a diary and arrange appointments as necessary.
  • Type letters; memos; reports and schedules as required.
  • Ensure the filing system is properly organized and maintained up to date.
  • Timely filing for flight permissions and schedules with Civil Aviation Authority.
  • Ensure timely and cost-effective ordering of stationery and EK material/forms in order to maintain appropriate stock levels.
  • Maintain up-to-date records of sick leave and annual leave for all staff.
  • Maintain a record of up-to-date petty cash expenditures and reconcile the petty cash at the end of each week.
  • Ensure the smooth day-to-day running of the office by being proactive, prioritizing, and organizing the work at hand.
  • Undertakes a variety of administrative routines without supervision and /or ad hoc exercises within guidelines.
  • Screens incoming telephone calls; where appropriate deals with queries and inquiries within established guidelines or refers calls to others as appropriate.
  • Co-ordinates the diary; schedules and co-ordinates travel arrangements
  • Coordinates arrangements for a variety of internal and external meetings; and assembles appropriate material for the meetings/conferences.
  • To update and maintain Minutes of meetings for appropriate action and follow-ups.

Qualifications & Experience

Qualifications:

  • Graduate or Equivalent Diploma
  •  Shorthand and/or speed writing would be an advantage.

Experience:

  • Minimum 3 years experience in an administrative capacity in a medium or large-size company with strong administrative skills.
  • Must be fully competent in MS Office applications.
  • Must have a high degree of fluency in spoken and written English; a pleasant telephone manner and the ability to prioritize work.
  • Must have the right to live and work in Ethiopia.

Salary & Benefits

Join our growing team and enjoy a competitive remuneration package, discounts on flights and hotel stays. 

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