Secretary and Administrative Assistant

Job Description

ORGANIZATIONAL OVERVIEW

The Ethiopian Pharmaceutical Association (EPA) is a national association of pharmacists in the Federal Democratic Republic of Ethiopia. The association was incepted in 1974 with the objectives of upholding the honor and ethics of the profession, safeguarding the professional rights of its members and working to ensure that the public gets quality pharmaceutical products and services.

Vision: EPA aspires to advance the health and well-being of the society and to become one of the leading professional associations in Ethiopia, a model in Africa and globally respected.

Mission: EPA is committed to ensure the provision of pharmaceutical services of the highest quality through promotion of responsible and ethical practice and empowerment of its members to advance pharmacy practice

Values of Ethiopian Pharmaceutical Association

  • Quality: dedication to the highest level of pharmaceutical excellence and commitment to improving provisions of pharmaceuticals, rational drug use and advancing patient care.
  • Trust: Earning the trust of members of the association and the public by continually providing quality services and demonstrating exemplary leadership and innovative thinking.
  • Integrity: Acting in an honest, ethical, professional as well as in a transparent manner, and accepting responsibility for own actions.
  • People’s Right: Respecting diversity and treating all people with dignity and honor.
  • Collaboration: Encourage teamwork and create environment at which thinking and working within and outside own boundaries stimulates the sharing of resources, information and ideas promoting creativity and cultivating excellence.

MAJOR RESPONSIBILITIES

  • Read and analyze incoming memos, letters and reports in order to determine their plan for distribution
  • Open, sort and distribute incoming correspondences including faxes and emails
  • File and retrieve organizational documents, records and reports
  • Assist in the collection of members’ annual fees
  • Welcome visitors and direct them to access specific individuals in the office
  • Perform general office duties such as ordering supplies, maintaining records management system and performing basic book keeping work
  • Prepare meetings and make arrangements for committees and others
  • Compile, transcribe and distribute minutes
  • Coordinate and direct office services such as records preparation, personnel management and house keeping
  • Prepare invoices, reports, memos, letters, financial statements and other documents using word processing and other presentation modalities
  •  Assist implementation of administrative policies and procedures for the office
  • Assist the supervision and training of other clerical staffs
  • Perform other duties as assigned by the Executive Director

CONDITION OF EMPLOYMENT

  • Employment term: One year with possibility of extension

Reports to: Executive Director

Job Grade: NA

Number required: 01(One

Job Requirements

QUALIFICATION AND REQUIREMENTS

  • At least diploma in secretarial science or other related fields
  • At least five years related work experience for a diploma and 3 years work experience for a bachelor degree
  • Qualified/certified in basic computer skills
  • Proficient in MaS word, excel, power point

How to Apply

APPLICATION INSTRUCTION

Applicants must make sure their application document is saved by their full name

The job position being applied for must be explicitly stated in the application letter

Application being submitted via email must have the job position title clearly stated in the subject line

Please send your application electronically at epaethiopia@gmail.com and/or epan@ethionet.et or

physically bring your application directly to EPA office beside Sanford International School

EPA is an Equal Opportunity Employer

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