You are currently viewing REGIONAL LOGISTICS COORDINATOR – Jigjiga

REGIONAL LOGISTICS COORDINATOR – Jigjiga

Job Description

Oxfam is a global movement of people working together to end the injustice of poverty.

About Oxfam

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of the international confederation Oxfam.

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization. 

OUR WORK IN ETHIOPIA

Since the early 1970s, we have been working to address the underlying causes of poverty and marginalization by focusing on developing sustainable livelihoods, providing water and sanitation, agriculture, climate research, gender, and humanitarian issues

Job Details
DIVISION: OperationsTEAM: Logistics Team
LOCATION:  JijigaCONTRACT TYPE: Fixed Term
GRADE: C2JOB FAMILY:  Property and Logistics
SALARY: As per Oxfam pay scaleHOURS: 37.5 hours per week
FLEXIBLE WORKINGWe believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage
TEAM PURPOSE:The Logistics Team is part of the business support team accountable for ensuring that all operational procedures of Administration and Logistics are adhered to and implemented in a manner that is compliant with Oxfam policies, standards, and procedures.  In particular, the team provides professional, business-focused service on logistics, delivering proactive and solutions-based approaches for resolving issues. The team will also ensure that the operational business requirements are effectively managed to deliver organizational results and support the achievement of programme outcomes.    JOB PURPOSE:The logistics Coordinator will be managing the entire logistics team at his location. As such the role aims to support the team in meeting standards and is both proactive and reactive.The role requires the ability to analyze and communicate complex information at several levels to a wide audience, both internal to Oxfam and to external actorsThe role has some well-defined targets, but in such a challenging environment great flexibility will be required. In-depth knowledge of the principles underlying the key purpose and role is required to make decisions affecting the team and which may have impacted more widely within the programme. And to ensure gender mainstreaming through programme assessment, planning, and implementation.
POST HOLDER REPORTS TORESPONSE Program Manager
JOBS REPORTING TO THIS POSTProcurement officer, logistics officer…….
BUDGET RESPONSIBILITYYes
KEY RESPONSIBILITIESEnsures all relevant guidelines and operating procedures are in place for logistics services and that training is provided to users in SomaliIn collaboration with the project manager, design an appropriate supply structure and supply plan, in line with Oxfam standards and procedures and ensure its effective and efficient use for all the procurements related to the project.Develops property strategy, and ensures its implementation, and effective property management within the Somalia office, complying with national government requirements and according to Oxfam International standardsDevelops, if needed, the asset systems and procedures aligned with Oxfam International standards and ensures proper asset managementApply any donor asset management requirements to assets and manage asset registerManage the fleet management function, ensuring that the operation complies with the relevant local regulations governing transport and Oxfam standards and procedures.Use fleet management systems to monitor costs and performance and prepare management reports.Leads delegated Safety and security-related activities like staff evacuation plans and required hibernation stocks for the country program.Ensure Safety-related documents, such as incident reports, proposals, or strategic objectives, are updated and reported, timely filled, and with the quality needed. Ensure lessons learned are taken from them and changes implemented if needed.Collaborate with program manager and security advisor to ensure all the safety equipment is fulfilled in office, guesthouse warehouse, vehicles, and compound.Supervise, manage and coordinate all warehouse and distribution-related activities.Ensure timely reporting on material usage and stock level status and coordinate periodic reviews of minimum stock with project managers.Manage and support the Logistics Team to deliver on the OCS, providing leadership, inspiration, and guidance and ensuring that the management of the team is in line with Oxfam’s HR policies and procedures.With support from Human Resources Manager, manages the life cycle of individuals within the team from pre-recruitment to exit, including performance management processes, people’s development, and working with HR on issues such as disciplinary matters among others.Ensure visibility of the Supply & Logistics function and activities, by collating and disseminating Supply & Logistics reports.Tailor information on supply chain performance—including savings and good practices—and use a range of approaches to influence different management audiencesAnticipate and coordinate requirements for institutional donor reporting. 

Job Requirements

Person Specification

Most importantly, every individual at Oxfam GB needs to be able to:

Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, SOLIDARITY, COURAGE, AND EQUALITY

Our Values

  • Equality: We believe everyone has the right to be treated fairly and to have the same rights and opportunities.
  • Empowerment: We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.
  • Solidarity: We join hands, support, and collaborate across boundaries in working towards a just and sustainable world.
  • Inclusiveness: We embrace diversity and difference and value the perspectives and contributions of all people and communities in their fight against poverty and injustice.
  • Accountability: We take responsibility for our action and inaction and hold ourselves accountable to the people we work with and for.
  • Courage: We speak truth to power and act with conviction on the justice of our causes.

Ensure you commit to our THREE ORGANISATIONAL ATTRIBUTES:

1. Be committed to equal opportunities: demonstrating sensitivity to culture differences and gender equality.2. Be willing to learn and apply gender mainstreaming, women’s rights, and diversity and inclusion across all aspects of your work.3. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

Ensure you actively ADOPT OXFAM’S FEMINIST LEADERSHIP APPROACH and applying the principles and twelve practices in your work. Read more about this here:

Read this guide to find out more about what our values, organizational attributes and feminist leadership approach mean for how we work

For this role, we have selected two of the most relevant feminist Leadership practices for this role (which you can read more about here:1 Self-AwarenessMutual accountabilityStrategic Thinking and Judgment

Experience, Knowledge & Competencies

How to Apply

As part of your online application, please upload your up-to-date CV and a covering letter explaining your suitability against the essential criteria in the job profile through www.ethiojobs.net or using Oxfam’s internal /External application portal https://jobs.oxfam.org.uk / or https://jobs.oxfam.org.uk/vacancy/16833/description on or before June 30, 2022

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