Monitoring Assistant

Position: Monitoring Assistant
Job Time: Full-Time
Job Type: Contract
Place of Work: Mekelle and Shire, Ethiopia
Posted date: 1 day ago
Application Deadline: July, 14/2022 (13 days left)

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

TERM OF REFERENCE

Job Title: Monitoring Assistant 

Contract Type: Service Contract

Grade: SC-Level 4

Duty station: Mekele and Shire (7 positions)

ABOUT WFP

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

ORGANIZATIONAL CONTEXT

These jobs are found primarily in WFP Mekelle Sub Office/Shire Field Office, and job holders typically report to Programme Policy Officer or Programme Associate. The reporting lines may change depending on the size of the office.

At this level, work is carried out under minimum supervision. Job holders are expected to produce organized and accurate technical work and reports. They may provide guidance on standard practices to other staff and counterparts in their area of work.

JOB PURPOSE

Under the general supervision and guidance of the Head of Programme and M&E officer, the Monitoring Assistant will perform M&E tasks that support evidence generation activities including performing monitoring activities within the specific coverage areas and providing reports to inform programmatic decisions for effective delivery of assistance. The monitoring assistant will coordinate and monitor the implementation of assistance programmes at the sub-office/field level in close collaboration with the cooperating partners.

KEY ACCOUNTABILITIES (not all-inclusive)

1. In close coordination with logistics verify, monitor and review the planned movements and distribution of food or non-food items at the site and verify if the amounts received have been properly recorded or damaged. 

2. Provide guidance for cooperating partners on WFP operational practices, monitoring tools and methods to support them to complete self-monitoring tasks and to contribute to the visibility of WFP in the coverage areas.

3. Supervise the efficient and proper distribution of food assistance at the distribution point to ensure WFP procedures and standards are followed and provide feedback to the WFP Officer and others on the distribution.

4. Report to the WFP Programme Officer on relevant events regarding food management, distribution, and related issues for timely resolution of problems.

5. Support development and maintenance of M&E monitoring plan and M&E implementation plan at Sub Office.

6. Monitor and review the food assistance distribution including undertaking beneficiary contact monitoring, post-distribution monitoring, market price monitoring, warehouse monitoring using provided checklists and providing preliminary analysis and results from the monitoring activities as required.

7. Collect and summarize assistance programme(s) data, collaborating with cooperating partners where required, conducting analysis and preparing reports to support Programme reviews and informative decision-making.

8. Liaise with cooperating partners, beneficiaries and internal counterparts to receive and collate comments and feedback to support identifying programmatic issues with a view to fostering efficient operations and support programme reviews and improve services.

9. Resolving routine issues and escalating where appropriate, to ensure that the quantity distributed, and the quality of the operation is in line with WFP standards.

10. Suggest improvements to field monitoring processes and procedures for efficient implementation of the assistance programmes.

11. Prepare field mission reports to document programme implementation.

12. Arrange for regular meetings with local authorities and cooperating partners on commodity pipeline, distribution arrangements, food entitlements and other relevant issues to support effective communication flow and efficient operations.

13. Perform other related duties as required and as assigned by supervisors.

OTHER POST REQUIREMENTS

  • Consolidate and maintain the information, records and monitoring plans, and contribute inputs to the weekly/biweekly and monthly Sub office operational/situation reports.
  • Prepare reconciliations, comparison reports (food-cash-based transfers) and COMET compliance on a quarterly basis, and identify and raise any discrepancy to the supervisor.
  • Perform regular data cleaning to ensure the accuracy of information and reports.
  • Prepare notes for the record/action plans of agreements to address risks as delegated.
  • Prepare filtered data set in ONA monthly.
  • Liaise with programme and logistics units to track and consolidate planned vs actual movements of food and distribution status information on time.
  • Provide guidance/ technical support to cooperating partners on WFP operational practices, monitoring tools and methods to support them to complete self-monitoring tasks and to contribute to the visibility of WFP in the field/project sites.
  • Maintain records on process monitoring findings (medium/high risks), complaints and feedback mechanism and any other programme implementation report.
  • Facilitate/participate in joint monitoring, seasonal needs and food security assessments as required.
  • Participate in data collection at the household level as and when required
  • Scan waybills using LMS (Last-Mile Solution) apparatus and share on the server.

STANDARD MINIMUM QUALIFICATIONS

Education:

  • Completion of secondary school education with substantial years of working experience in Monitoring.
  • Bachelor’s degree in Economics, Sociology, Statistics, Agriculture, Social Sciences, Nutrition, Education, Monitoring and evaluation or any other related field is an added advantage

Experience: 

  • Minimum 3 years of demonstrated interest and/or experience in monitoring, data collection, data analysis, social work or any related area.
  • Gained valuable experience in collecting Programme output and outcome data, conducting quantitative and qualitative analyses, experience analyzing Programme output and outcome data and reporting findings to management and stakeholders.
  • Experience in both development and humanitarian contexts is an added advantage.
  • Experience utilizing WFP monitoring and evaluation systems and standards.
  • Willingness to learn and explore new experiences

Knowledge & Skills:

  • Shows a high level of integrity and ability to handle sensitive matters appropriately.
  • Able to build trust with people at the rural level and maintain confidentiality.
  • Ability to gather information in an objective, appropriate and sensitive way.
  • Ability to act with appropriate respect to the beneficiaries’ cultures and traditions.
  • Respect for diversity and adaptability to other cultures and environments.
  • Flexible and open to learning and new experiences.
  • Excellent analytical skills and strategic planning.
  • Confidently expresses self, excellent interpersonal, networking and communication skills with a teamwork attitude.
  • Experience in coordinating work of others and self, training, and supporting others.
  • Proficiency in MS Office packages, especially word processing and spreadsheet
  • Computer skills (Word, Excel, PowerPoint, publisher, powerbi, SPSS, STATA, etc.)

Language: Fluency in both oral and written communication in English. Knowledge of the local language is desirable.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

  • Has experience analysing programme output and outcome data.
  • General knowledge of WFP monitoring and evaluation systems and standards.

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero-tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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