MEAL Coordinator (Roster/Talent Pool)

Job Description

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

OUR WORK IN ETHIOPIA

Since the early 1970s, we have been working to address the underlying causes of poverty and marginalization by focusing on developing sustainable livelihoods, providing water and sanitation, agriculture, climate research, gender, and humanitarian issue  

Job details
DIVISION: ImpactTEAM: Humanitarian  
LOCATION: Addis Ababa, EthiopiaCONTRACT TYPE: Fixed Term (1 year) with possibility of extension
GRADE: C2, NationalJOB FAMILY:  Programme
SALARY: As per the Oxfam benefit packageHOURS: 37.5 per week
FLEXIBLE WORKINGWe believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage
TEAM PURPOSE:The Programmes Team will ensure that the programmes make the proper shift, with the quality needed to ensure a proper achievement of the Ethiopia Oxfam Country Strategy. As part of the programmes team, the whole team on the sectors of the whole programmes will ensure that the Goal 1 (Goal One – Saving Lives, and Resilient Livelihoods) and Goal 2 (Goal Two – Empowered communities and accountable governance) of the OCS is achieved with the required quality and timely. This team will work very close with the programme teams ensuring the link between all Six programmes focused on: Humanitarian Response and Resilience Building; Sustainable Food and Climate Change; Urban Development; Gender Justice; Youth for the Future (Y4F) and Right to be Heard-Governance and Accountability.JOB PURPOSE:The MEAL Coordinator is responsible for development and implementation of MEAL tools and systems for Oxfam projects and programmes, the position holder will also provide general program management coordination and Oxfam’s focal point on the GAC program. This includes conducting, managing, and documenting key discrete MEAL milestones, events, and processes, building partner MEAL capacity, MEAL internal and external reporting, and knowledge management between departments and partner affiliates to ensure Oxfam benefits from applied programme learning. She/He is also responsible in leading/conducting different surveys, assessments, evaluations, post distribution monitoring for programs/projects as per Oxfam program quality standard, Core Humanitarian Standards as well as CAMSA minimum requirement and work also with the field programme teams, Other INGOs, partners, clusters and other local agencies and key line-local Government officials.This role is also responsible for developing and coordinating the implementation of comprehensive program systems, this will include a robust MEAL system to enhance our ability to demonstrate the impact of our long-term development programme needs and humanitarian response in all interventions for both refugees, IDPs and host community response programs.
POST HOLDER REPORTS TONorthern Ethiopia Response Manager
JOBS REPORTING TO THIS POSTGender/Protection Team Leaders, EFSVL Team Leaders, MEAL Officers
BUDGET RESPONSIBILITYNo
Key Responsibilities and AccountabilitiesSpecific duties include, but not limited to:Strategic Management and Leadership Work together with Northern Ethiopia Response Manager, Humanitarian Program Manager and other Oxfam team members to link the Northern response with other country programmes, including advocacy and longer-term programmes.Coordinate the GAC programme implemented by Oxfam and partners as part of Northern Ethiopia Response ProgramLead Oxfam Ethiopia GAC programme and Partners in the development of a program Monitoring, Evaluation, Accountability & Learning (MEAL) framework with indicators for output, outcome and impact and, lead the development of a strategy that informs effective programme delivery by relevant program staffs at all levels.Provide MEAL technical support including MEAL activity plan, methodological design, need assessments, baseline, post distribution monitoring, evaluations and performance data collection for all Oxfam projects.Work closely with Program quality and Learning/MEAL team and develop MEAL tools and MEAL activities for new projects and programs.Timely plan, initiate, lead and coordinate different evaluations, assessments and surveys including KAP surveys/PDMs and Baseline/End line surveys in line with Oxfam Policies and standards.Lead the design and development of innovative tools, apps, templates and resources for effective programme monitoring and reporting.In consultation with Program Managers, PQL team, EFSL, WASH, Gender and Protection technical team leaders and other program team, develop evaluation design, including specification of the necessary staff and resources to conduct the evaluation.Guide, Monitor/supervise and coordinate baselines, assessment, evaluations and select and recruit experience enumerators for data collection.Manage, coordinate, and strengthen the data management, data analysis, reporting and information use system of projectsSupport the Northern Ethiopia Response Manager in preparing donor reports, monthly, quarterly and other periodic reports in line with the reporting schedule and MEAL Framework.Support the PQL team members in developing/reviewing log frame/result framework, MEAL plan and Indicator Performance Reporting Table (IPTT) of the project(s) and preparing & submit the IPTT report monthly.Lead and supervise field data collection, data cleaning and analysis for program managers and team leaders and produce report together with sector technical team.Lead, review, revise and update all survey and evaluation reports and ensure data quality including timeliness, relevance, accuracy, completeness and consistency of all program and project data of Oxfam.Review and standardize data collectors training to ensure high quality data collectionManagement and updating central database of KAP surveys end-term results and learning from reflection workshops, learning reviews and evaluationsCapacity Building, Networking and RepresentationParticipate in the selection and recruitment of MEAL officers and MEAL Assistant and train field MEAL team on Oxfam CAMSA, MEAL frameworks, tools, data collection, analysis and reporting.In consultation and collaboration with PQL Manager and other MEAL team assist to build capacity of staff through training to ensure adoption of new data monitoring tools and quality of data collected.Attending Coordination forums that includes humanitarian accountabilityFacilitate capacity building for Oxfam program staffs to enable them monitor and evaluate their own efforts, gather relevant data and produce required progress reportsProvide Technical support and training on MEAL to partners’ MEAL officers (s) and Staff with support from their respective MEAL managers.Ensure effective common understanding between Oxfam, other partners and Consortium members on MEAL objectives and frameworks and organise orientation / workshops / trainingSupport Oxfam and other partners and Consortium members MEAL in undertaking trainings needs assessment and organizing MEAL trainings/Inductions as per the CAMSA gideline.Lead the current projects MEAL Technical Working Group (TWG) and follow up the MEAL activities that need to be undertaken at consortium level.Program Quality, Learning and AccountabilityWork closely with Program Quality and Learning Manager, MEAL officers and implement beneficiary compliance and feedback mechanism, collect beneficiary complaints and feedback and communicate with field team.Collect and share monthly monitoring and accountability reportsAssist Program Quality and Learning Manager and co-facilitate quarterly after-action review including learning and reflection events, stakeholder consultation and proved feedback to program management team.Support the team in the delivery of learning and reflection workshops and other programmatic learning processes and productsCollecting best practices, case studies which demonstrate qualitative and quantitative changes over the period.Support the setup of a complaint and response mechanism based on the IDPs and host community contexts,Assure that ICT is used in Beneficiary registration and Data collection in line with the Project MEAL framework.Promote and support monitoring, analysis and learning from assessments of internal standards (Quality Framework) and Core Humanitarian Standards, accountability and transparency standards, protection minimum standards, and others.Work with the responsible progrmme or project teams to develop a culture of programme quality and knowledge-driven programming, providing support to management for evidence-based decision-making processes.Ensure that all MEAL work is carried out in a way that is sensitive to gender and protection issues.  Maintaining evaluation, research and learning repositoriesPeople development and managementManage and support teams to deliver on the plans, providing coordination, leadership, inspiration, and guidanceFacilitate identification of needs, planning, and implementation of Oxfam and partner’s, long term and humanitarian response team capacity building in MEAL, and build capacity of Oxfam and partner staff to deliver MEAL, including through induction, training, and coachingWork with the PQL Manager to ensure that the management of teams is in line with Oxfam’s HR policies and procedures.Work with the PQL manager to ensure that team members have access to staff development opportunities, identify and addresses capacity gaps and provide ongoing counselling and support team membersUndertake other responsibilities as assigned by the line managerOtherEager and required to adhere to Oxfam’s principles and values (click here) as well as the promotion of gender justice and women’s rights (click here). Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff safety health and wellbeing principles.The post holder expected to be familiar with and abide by the Core Humanitarian Standards (CHS), NGO/Red Cross Code of Conduct, the People in Aid Code, Oxfam International procedures and other regulatory codes (e.g. InterAction Field Co-operation Protocol; including safeguarding.Depending on the situation, the post holder may be asked to perform other tasks as requested by the Manager.Key Relationships/Interactions – Work closely with Oxfam Program teams including program quality and leaning team; Partnership, Safeguarding and and communication coordinators at Addis Ababa level, different partner with internal and external stakeholders at all levels 

Job Requirements

Person specification

Most importantly, every individual at Oxfam GB needs to be able to:

Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, SOLIDARITY, COURAGE, AND EQUALITY

Our Values

  • Equality: We believe everyone has the right to be treated fairly and to have the same rights and opportunities.
  • Empowerment: We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.
  • Solidarity: We join hands, support, and collaborate across boundaries in working towards a just and sustainable world.
  • Inclusiveness: We embrace diversity and difference and value the perspectives and contributions of all people and communities in their fight against poverty and injustice.
  • Accountability: We take responsibility for our actions and inaction and hold ourselves accountable to the people we work with and for.
  • Courage: We speak truth to power and act with conviction on the justice of our causes.

Ensure you commit to our THREE ORGANISATIONAL ATTRIBUTES:

1. Be committed to equal opportunities: demonstrating sensitivity to culture differences and gender equality.2. Be willing to learn and apply gender mainstreaming, women’s rights, and diversity and inclusion across all aspects of your work.3. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.
  • Ensure you actively ADOPT OXFAM’S FEMINIST LEADERSHIP APPROACH and applying the principles and twelve practices in your work. Read more about this here:
For this role, we have selected two of the most relevant feminist Leadership practices for this role (which you can read more about here.1 Self-AwarenessMutual accountabilityStrategic Thinking and Judgment

SKILS, Experience, Knowledge & Competencies

EssentialRelevant qualification; MSc or BSc. in Economics, Development studies, Statistics/Management or another related fieldProven ability & experience in programme monitoring, evaluation, accountability & learning (MEAL) – Minimum 8 years preferably in long term, humanitarian, advocacy and campaign programmes and local contexts in EthiopiaExtensive experience in large scale humanitarian programming at senior level and humanitarian management in complex, insecure environmentsWorking knowledge of implementing the Nexus approach will be an added advantageStrong analytical and strategic thinking skills.Knowledge and practice of SAFE programming and international standards like Core Humanitarian Standards (CHS), SPHERE, LEGS etcExcellent computer skills and ability to work in a challenging and dynamic contextExcellent English writing skillsFluent English language, ability to communicate in Local language would be an added advantage  Commitment to overcome poverty and suffering.Proven experience in gender analysis and integrating gender and safe programming(protection) into programmes.Previous work experience working in Humanitarian and development sectors essentialAbility to work well under pressure and in response to changing needs.Ability to travel and to work in difficult circumstances.Ability to work very well with partnersFluency in English is essentialDesirableExperience of working effectively within a large international agency including, in long term and Emergency response setting.Research background and knowledge of statistical packages (SPSS or STATA)Good understanding of WASH, Protection and EFSVL programming in programming Prior experience training/accompanying/learning in the field.Experience leading strategy development and implementation monitoring in collaboration with staffProven ability to synthesize and distil information from a variety of sources, to draw lessons from project documentationApplicant with knowledge of local language is preferable.Key Attributes:Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.Organisational Values:Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen.Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.Note to candidates: Shortlisted candidates will be assessed on our organisational values and attributes at the interview stage. The successful candidate(s) will be expected to adhere  to our code of conduct. We encourage candidates to read and understand our code of conduct here.Key Behavioural CompetenciesCompetenciesDescriptionInfluencingHe/She can engage with diverse stakeholders in a way that leads to increased impact for the organization can spot opportunities to influence effectively and where there are no opportunities, we have the ability to create them in a respectful and impactful manner.Relationship BuildingHe/She understands the importance of building relationship, within and outside the organization. He/She can engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organisation.ListeningHe/She is a good listener who can see where deeper levels of thoughts and tacit assumptions differ; messages to others are clear and considers different preferences.Mutual AccountabilityHe/She can explain decisions and how these have taken them based on our organizational values.  He/She is ready to be held to account for what they do and how they behave, as he/she is also holding others to account in a consistent manner.Agility, Complexity, and AmbiguityHe/She scan the environment, anticipate changes, is comfortable with lack of clarity and can deal with many elements interacting in diverse and unpredictable ways.Systems ThinkingHe/She views problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome or event in isolation. Can focus on cyclical rather than linear cause and effect. By consistently practicing systems thinking is aware of and manage well unintended consequences of organisational decisions and actions.Enabling Works to effectively empower and enable others to deliver the organizations goals through creating conditions of success. Passionately invests in others by developing their careers, not only their skills for the job. Provides freedom; demonstrates belief and trust to provide appropriate support. Gives more freedom and demonstrate belief and trust, underpinned with appropriate support.

How to Apply

As part of your online application, please upload your up-to-date CV and a covering letter explaining your suitability against the essential criteria in the job profile through www.ethiojobs.net or using Oxfam’s internal /External application portal https://jobs.oxfam.org.uk / or https://jobs.oxfam.org.uk/vacancy/17443/description on or before May 23, 2022.

Kindly please indicate clearly your preferred location that applied for in the  Cover letter/CV

Your application will be shortlisted based on your CV and your responses to the above questions. You need not comment on your suitability against the essential criteria in the job profile.

Only shortlisted candidates will be contacted.

Leave a Comment