Logistics and Procurement Officer – Jigjiga

Job Description

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter-Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

OUR WORK IN ETHIOPIA

Since the early 1970s, we have been working to address the underlying causes of poverty and marginalization by focusing on developing sustainable livelihoods, providing water and sanitation, agriculture, climate research, gender, and humanitarian issues. 

Job details
DIVISION: OperationsTEAM: Logistics Team
LOCATION: JigjigaCONTRACT TYPE: Fixed Term (1 year)
GRADE: D1, NationalJOB FAMILY:  Programme
SALARY: As per the Oxfam benefit packageHOURS: 37.5 per week
FLEXIBLE WORKINGWe believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage
TEAM PURPOSE:The Logistics Team is part of the business support team accountable for ensuring that all operational procedures of Administration and Logistics are adhered to and implemented in a manner that is compliant with Oxfam policies, standards, and procedures. In particular, the team provides professional, business-focused service on logistics, delivering proactive and solutions-based approaches for resolving issues. The team will also ensure that the operational business requirements are effectively managed to deliver organizational results and support the achievement of programme outcomes.JOB PURPOSE:The main purpose of the Logistics and Procurement Officer is to work as part of the programme team in providing general logistics support including procurement planning, coordinating with project partners, safety and security of office premises, administrative support, inventory, asset, and contract management. 
POST HOLDER REPORTS TOLogistics Coordinator
JOBS REPORTING TO THIS POSTLogistics Assistance, Drivers & Guards
BUDGET RESPONSIBILITYYes
Key Responsibilities and AccountabilitiesPlan, manage, and provide technical advice on procurement activities, following rules, procedures, and regulationsMaintain records of and contacts with suppliers and local repair/maintenance outfits, and conduct regular market surveys, to get the best prices.Ensure procurement process supports timely delivery of supplies/materials for operational and programme useTo organize all logistics processes including purchasing, warehousing, communication, and transport.Ensure that program procurement is in line with donor requirements and standardsEnsure receipt of goods is in good order as described on the purchase order & requisition ensuring relevant technical advice for receiving goods of specific technical nature.Organize the loading/unloading of store goods when dispatched to projects.Ensure the timely maintenance of the store building (s) and all equipment related to safe storekeeping and other staff.Assist in the identification, setting up, and proper functioning of new Oxfam GB base/compound facilities.Plan, implement and monitor effective vehicle management systems in the bases, through liaison with the programme manager, PHP and PHE and Livelihood team leaders, drivers in ensuring regular maintenance of the vehicles as per monthly schedules.Ensure that all guidelines, aids, and tools on vehicle management are effectively implemented and monitored.Ensure that all the necessary procedures and steps are in place for the safety and security of Oxfam personnel and assets and monitor its implementation.Liaise with Assistant Logistician, Team Leaders, and implementing partners in delivery and receipt of project materials and ensuring that proper records are kept.Organize transportation needs either for personnel, goods, or services in conjunction with the Team leaders.Ensure the communication facilities (landlines, Thuraya phones, etc.) are utilized well and cost-effectively, by implementing agreed systems.Line manage Logistics assistants, Drivers, and guards’ staff in the base and ensure their deliveries.Develops call for proposal, call for acquisition, issue RO, RFQ and Purchase orders in the procurement system.Prepare UpToDate reports on procurement activity on a weekly/monthly basis and submit the reports to stakeholders.Perform other related duties as required. 

Job Requirements

Person Specification

Most importantly, every individual at Oxfam GB needs to be able to:

Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, SOLIDARITY, COURAGE, AND EQUALITY

Our Values

  • Equality: We believe everyone has the right to be treated fairly and to have the same rights and opportunities.
  • Empowerment: We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.
  • Solidarity: We join hands, support, and collaborate across boundaries in working towards a just and sustainable world.
  • Inclusiveness: We embrace diversity and difference and value the perspectives and contributions of all people and communities in their fight against poverty and injustice.
  • Accountability: We take responsibility for our actions and inaction and hold ourselves accountable to the people we work with and for.
  • Courage: We speak truth to power and act with conviction on the justice of our causes.
  • Ensure you commit to our THREE ORGANISATIONAL ATTRIBUTES:
1. Be committed to equal opportunities: demonstrating sensitivity to culture differences and gender equality.2. Be willing to learn and apply gender mainstreaming, women’s rights, and diversity and inclusion across all aspects of your work.3. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.
  • Ensure you actively ADOPT OXFAM’S FEMINIST LEADERSHIP APPROACH and applying the principles and twelve practices in your work. Read more about this here:
For this role, we have selected two of the most relevant feminist Leadership practices for this role (which you can read more about here.1 Self-AwarenessMutual accountabilityStrategic Thinking and Judgment

SKILS, Experience, Knowledge & Competencies

EssentialBachelor (BA) or Degree from a recognized university/college in Operations, Business, Logistics, or other areas that bring an added value to the related job.Relevant logistic experience of 3+ years (including, Logistics and Supplies management),Qualifications and/or extensive experience in logistics and supply chain-related skillsStrong analytical and strategic planning skills.Excellent diplomacy, tact and negotiation skills, and good interpersonal and team skills, together with the capacity to remain calm under pressure and not lose sight of strategic priorities.Willingness to a travel app. 30% to field bases and Addis.Good working knowledge of English,Experience in insecure environments, and knowledge of the principles of security management.Sympathy with the aims and objectives of Oxfam.Commitment to humanitarian principles and action.Commitment to Oxfam’s equal opportunity and gender policies. Demonstrated experience of integrating gender and diversity issues into logistics programmes as an advantage.To be familiar with and abide by the NGO/Red Cross Code of Conduct, the People in Aid Code, Oxfam International procedures, and other regulatory codes.Demonstrated experience of integrating gender and diversity issues into logistics programmes as an advantage.DesirablePrevious fieldwork experience, ideally with non-governmental organizations.Good knowledge of OXFAM logistics system or equivalent

How to Apply

As part of your online application, please upload your up-to-date CV and a covering letter explaining your suitability against the essential criteria in the job profile through www.ethiojobs.net or using Oxfam’s internal /External application portal https://jobs.oxfam.org.uk / or https://jobs.oxfam.org.uk/vacancy/17460/description  on or before July 5, 2022.

Your application will be shortlisted based on your CV and your responses to the above questions. You need not comment on your suitability against the essential criteria in the job profile.

Only shortlisted candidates will be contacted.

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