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Finance Officer

REACH Ethiopia working on different projects with its implementing partners (Civil Society Organizations). So, REACH Ethiopia invites competent and qualified candidates for Finance Officer for one of the CSO with a fixed contract base with the detailed requirements mentioned here below.

Position Summary

The Finances Officer ensures the organization’s accurate and complete financial, accounting, and administrative operations by building and maintaining accepted systems and procedures for the organization and its partners. S/he is responsible for helping to safeguard the assets and resources of the organization’s finances and administration management through the proper execution of accounting, resource management, and administration while complying with Ethiopian accounting principles; financial regulations related to Ethiopian NGOs; and the organization’s financial policies.  S/he is responsible for compiling, generating, and submitting/sharing appropriate financial reports on time to internal and external users.

Specific Roles and Responsibilities:

  • Oversee the day-to-day financial operations of the organization in compliance with generally accepted accounting principles, legislation guiding NGOs, and the organization’s financial policies;
  • Ensure timely and accurate financial reports and practices including cash management, payroll, financial disbursements, ledgers, etc.
  • Responsible for entering financial information and maintaining all financial records of the organization.
  • Maintain financial information, financial records, and donor agreements, as per the Financial Policies Manual; as well as the Record Retention Guidelines governing Ethiopian NGOs:
  • Prepare and analyze the organization budgets in cooperation with Executive Director and Senior Management Team, and make recommendations on expenditures to best manage the resources of the organization; Provide financial inputs for project proposals, logistics, travel, forecasting project budgets, and other activities;
  • Maintain records by fund accounting and track expenses for grants/programs/projects; review and monitor expenditures to ensure that program funds are utilized;
  • Prepare the Budgeted vs Actual Expenditure Report/Reconciliation and ensure the recording of each payment according to its Budget code;
  • Provide input to the improvement and development of appropriate financial management policies, procedures, and systems to safeguard resources and assets; and maintain the proper segregation of financial duties.
  • Ensure the preparation, accuracy, and timely submission of monthly, quarterly, and annual financial reports of project budgets, expenditures, fund balances, and account balances;
  • As required, create and maintain reports that comply with grant or contract agreements and ensure compliance with all aspects of the organization’s policies and donor funding;
  • Ensure all financial reporting is completed on time and submitted to the management and donors;
  • Check and verify all inventories and promote efficient management of organizational assets, including the maintenance of the fixed asset register, auditing the use of inventory tags, calculation of annual depreciation, and completion of Fixed Asset Disposal Certificates as needed; conduct an annual audit of fixed assets;
  • Oversee the financial audits of the projects of the organization; and support periodic audits of the overall financials of the organization;
  • Responsible for all statutory reporting, including that government filing, administrative fees, taxes, and audits are submitted promptly; handle tax clearance and other compliances with government offices;
  • Deal with the reconciliation of staff advances; monitor the timely reimbursement of balances on working advances, and make necessary entries;
  • Resolve accounting discrepancies/irregularities, and ensure all invoices submitted are legitimate and valid;
  • Prepare cheque payment vouchers and general journal vouchers;
  • Reconciles monthly bank statements with the accounts record;
  • prepare monthly payroll and entries;
  • Verify monthly cost allocations; monitor the cash liquidity position of the organization and determine the monthly cash requirement for the projects;
  • Perform cash count during petty cash replenishment held by the Cashier and conduct surprise count once a month at various times;
  • Facilitate the transfer of funds for workshops/training, and ascertain that they are received and liquidated in a timely fashion;
  • Perform other duties as required.

Contract term: Full-time Position, Fixed term contract

Job Requirements

Qualification

  • Have at least a university degree in Finance, Accounting, or other related fields.
  • Have 2-4 years of relevant work experience in bookkeeping and accounting, preferably in a similar position in an NGO; familiarity with grant reporting preferred;
  • Have excellent MS Office application skills including MS Word, MS Excel, etc.
  • Be familiar with computerized accounting systems (Uses Peachtree); also, knowledge of IPSAS is preferred.
  • Strong organizational skills and meticulous attention to detail.
  • Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels.
  • Proven ability to prioritize tasks, meet deadlines, and work with limited supervision, proactive, and a good team player.
  • High level of integrity and honesty.
  • Proficiency in English and Amharic languages is desired

How to Apply

Only candidates meeting the required qualifications and experience are invited to send their application letter, CV, credentials, and summary of relevant work experience to reachethrm@reachet.org.et within five (06) working days from the first appearance of the announcement.