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Admin & HR Officer

Job Purpose:

  • To ensure that Concern’s personnel policies and procedures are implemented consistently throughout each projects in order for Concern to achieve its objectives.
  •  To maintain and regularly update human resource related information.
  • To facilitate and coordinate recruitment and selection processes to ensure transparency, fairness and equal employment opportunity for all.

Main duties & Responsibilities:

  •  Maintain and update all official personnel files and records for the programme on a regular basis.
  • Prepare monthly staff list report of all  field offices  and reports for Head office and other relevant departments.
  • Provide timely update to relevant departments particularly finance of any staff changes such as employment, promotion, resignation, transfer etc.
  • Maintain and regularly update data of staff family/dependents to ensure proper utilization of the medical scheme.
  •  Renew staff employment contracts accordingly and follow up staff contracts that are on probation and temporary basis.
  • Provide support and advice to line managers and employees regarding HR issues.
  •  Facilitate all recruitment, transfer, promotion, resignation and related processes and document all accordingly.
  • Ensure all job vacancy notices are posted on the relevant notice boards within Concern Offices and provide vacancy notices to newspapers for postings on time and liaise with them.
  •  Update all recruitment information and file following completion i.e. short listed and non-short listed CVs, exam results, interview results etc.
  • Preparing contract and other relevant documents for new employees.
  • Participating in short listing, testing and interview as per the request of line manager
  • Communicate/inform applicants who are not successful on their interview and/or written exam on time.
  •  Organizing induction programmes for new staff joining Concern in consultation with concerned departments.
  •  Provide briefing on PDR for new staff members and assist existing staff in completing their PDR.
  • Compile training needs of individual staff and develop annual training plan
  • Maintain and update staff training and development information and records.
  • Follow up and make sure that staff under your supervision have accomplished their obligation and execute their daily routine duties well including security of the office
  • Ensure that the offices & the compound are clean, the toilets are properly working and clean and conducive for working .

Accountability

In line with Concern’s commitments under the Core Humanitarian Standard (CHS):

  • actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
  •  work with relevant colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed.
  • Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.

Safeguarding

  •  Able to seek appropriate advice and report concerns, and feel confident that they have been understood.
  •  Understands local safeguarding structures and arrangements.
  • Practises in a manner that seeks to reduce the risk of abuse, harm or neglect.
  • Identifies and refers to appropriate services any other associated persons including carers, family members and children at risk.
  • Able to document safeguarding concerns, and maintain appropriate record-keeping, recording the wishes and views of the adult or child at risk, differentiating between fact and opinion.

Gender Equity 

  • Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy.
  • Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.
  •  Ensure that all HR policies and procedures relating to Concern Ethiopia’s gender equality strategy are implemented.
  •  Ensure that all gender sensitive policies and procedures are fully adhered to during recruitment processes.
  • Contribute to promoting a gender sensitive working environment within Concern Ethiopia.

Job Requirements

Person specification:

  •  BA Degree Management, Human resource Management, business Management with minimum of three years or Diploma five years relevant experience
  • NGO experience in emergency projects is an advantage
  • Good communication and report writing skills
  • Ability to communicate effectively in both oral and written English.
  • Good interpersonal skills and team player with sensitivity to cultural diversity
  • Ability to work under pressure

Competencies:

Knowledge of participatory approaches

  • Ability to work with teams at distance and good team player
  • Experience in providing training and capacity building for staff
  • Ability to plan own work, set priorities, complete work under pressure or when faced with competing demands and report
  • Strong interpersonal and communication skills
  • Computer proficiency

What we offer

  • A competitive salary and benefit package
  • Excellent medical benefits (100% cover including dependents)
  • 20 days annual leave
  • 26 weeks (paid) maternity leave, 18 weeks (unpaid) parental leave

How to Apply

Interested applicants should send non-returnable C.V., application letter outlining how their experience and education fit this vacancy, please note that no need to submit your supporting documents at this stage:

Apply at ethiojobs.net or in person to our Gondar office

Safeguarding at Concern: Code of Conduct and its Associated Policies

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

  Women and people with disabilities are particularly encouraged to apply