The Accountant, reporting to the Assistant CFC, is responsible for managing the cash and banking operations of the organisation at its HO in Addis Ababa. This involves:
- Managing Cash and bank holdings within authorised limits
- Ensuring that transactions are processed efficiently and fully and accurately recorded
- Ensuring that balances are monitored, controlled and reconciled
- Overseeing the introduction and potential expansion of internet banking
Main duties & Responsibilities:
Key areas of responsibilities:
The Accountant will work under the supervision of the Assistant CFC and carrying out the following main tasks:
A) Bank Management:
- · In compliance with Concern’s policies and procedures, assist implementation of country specific policies at the respective project offices, such as authorization limits, cash holding limits, cash movements, use of bank payment instruments, etc.
- Prepare Bank Cheques, CPOs, Wire Transfer letters and other Bank payment instruments.
- Ensure that all cheque payment requests are reviewed/checked/ and approved by finance and the appropriate budget holder respectively before payments are effected.
- Perform daily posting of all Head office bank transactions in the excel bankbooks and make sure it’s updated daily.
- Facilitate all head office bank transfers to field offices in consultation with the line manager
- Interact as necessary with the banks – including collection of bank statements and advices from banks – and ensure good relations with bank personnel.
A) Cash Management:
- Monitor the work of the HO cashier in order to ensure that:
- Cash holdings are kept strictly within approved limits
- That cash is effectively controlled as well as frequently counted and reconciled
- That transactions are fully and accurately recorded in the excel cashbooks
- That the cashbook is closed efficiently at each month end and that it is promptly posted to the GL
B) Online Banking
- Assist in the introduction and testing of the field’s online banking software
- Process transactions that are approved by CFC/Assistant CFC on the system
- Maximise access to online banking information (and download country office bank statement on a weekly /bi monthly /monthly and share to the respective field offices)
- Keep performance of the online banking system under review to identify and report any issues that may arise.
- Recommend how we can maximise the use of internet banking – to introduce efficiencies.
C) Controls and Safeguarding:
- Reconcile all Head Office bank books on weekly /bi monthly /monthly basis and submit the reconciliation statement to the respective manager for approval.
- Provide inputs for adjusting entries arising from the head office monthly reconciliations.
- Address issues raised from the month-end bankbook reviews and bring long outstanding / greater than 6 months outstanding Cheques to the attention of his/her line manager.
- Keep clear communication documents with Suppliers/ relevant internal and external staff for clearing all long outstanding Cheques greater than 3 months / identify the reasons why. Attach such communications with the monthly bank reconciliations.
- Keep clear and timely communication documents for bank errors and attach them with monthly bank reconciliations.
D) Finance Documentation:
- Label all Head Office Bank and/or Cash book box files clearly as per Concern’s Archiving policy. . In consultation with documentation officer
- File all bank Transaction Vouchers in numeric order and should be neat & manageable
E) Other Duties:
- Perform gap-filling role for a similar or lower position in the Country office and other locations, when necessary
- Carry out other related activities in line with month-end and year-end task plans.
- Adhere to the standards of conduct outlined in the Program Participant Protection Policy and Concern Code of Conduct.
- Undertake any other duties as may reasonably be assigned by the line manager/s.
- Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy
- Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with dignity and respect
- Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities
- In line with Concern’s commitments under the Core Humanitarian Standard (CHS):
- actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
- work with relevant colleagues to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed; work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.
- Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopian Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.
- Able to seek appropriate advice and report concerns, and feel confident that they have been understood.
- Understands local safeguarding structures and arrangements.
- Practises in a manner that seeks to reduce the risk of abuse, harm or neglect.
- Identifies and refers to appropriate services any other associated persons including carers, family members and children at risk.
- Able to document safeguarding concerns, and maintain appropriate record keeping, recording the wishes and views of the adult or child at risk, differentiating between fact and opinion.
- BA in Accounting with minimum of 2 years relevant experience or Diploma in accounting with 4 years of relevant experience.
- Strong attention to detail.
- Computer Literate – Microsoft office package.
- Very good written and verbal communication skills.
- Honesty and Integrity.
- Cross cultural awareness and sensitivity
- Flexible, reliable, culturally sensitive.
- Ability to work under pressure to meet tight deadlines.
- Proactive/ initiative and be able to work with minimal supervision.
- Ability and willingness to work as part of a multi-cultural team.
How to Apply
What we offer
- A competitive salary and benefit package
- Excellent medical benefits (100% cover including dependents)
- 20 days annual leave
- 26 weeks (paid) maternity leave, 18 weeks (unpaid) parental leave
This job description is not exhaustive and may be revised by the line manager from time to time.
How to Apply
Interested applicants should send non-returnable C.V., application letter outlining how their experience and education fit this vacancy, please note that no need to submit your supporting documents at this stage:
Interested applicants should apply through www.ethiojobs
Only short listed candidates will be contacted
Safeguarding at Concern: Code of Conduct and its Associated Policies
Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.
Women and people with disabilities are particularly encouraged to apply