Finance Assistant 

Position: Finance Assistant
Job Time: Full-Time
Job Type: Contract
Place of Work: Jijiga, Ethiopia
Application Deadline: July, 14/2022

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

TERMS AND CONDITIONS

Job Title: Finance Assistant

No. Position/s: 1 (One)

VA No.: 167712

Contract: Fixed Term Grade: G5

Duty Stations: Jijiga Area Office (1)

ABOUT WFP

Assisting 91.4 million people in around 83 countries each year, the World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. On any given day, WFP has 5,000 trucks, 20 ships and 92 planes on the move, delivering food and other assistance to those in most need. Every year, we distribute more than 15 billion rations at an estimated average cost per ration of US$ 0.31. These numbers lie at the roots of WFP’s unparalleled reputation as an emergency responder, one that gets the job done quickly at scale in the most difficult environments. WFP’s efforts focus on emergency assistance, relief and rehabilitation, development aid and special operations.

WFP Ethiopia is working with the government and other humanitarian partners to strengthen the resilience of Ethiopia’s most vulnerable population and to chart a more prosperous and sustainable future for the next generation. The Country Office also supports programmes that use food assistance to empower women, transform areas affected by climate change and keep children in school. It aims to contribute to Ethiopia’s five-year development agenda, the Growth and Transformation Plan (GTP), through which the Government combats food insecurity.

ORGANIZATIONAL CONTEXT

This job is based in Jijiga WFP Country Office and reports to the Head of Unit, Finance Officer, or the designate. At this level job holders are expected to take responsibility for the completion of a range of finance/budget-related processes and activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.

JOB PURPOSE

To support effective delivery of finance, budget, and administration support services in order to facilitate transparent and efficient utilization of financial resources. 

KEY ACCOUNTABILITIES (not all-inclusive)

1. Assist in providing procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules, and regulations.

2. Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision-making.

3. Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed.

4. Verify vendor claims, advances, and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations.

5. Assist in compiling information from various sources in order to prepare reports relating to budgets, accounting, finance, and statistics.

6. Retrieve, format, and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions.

7. Perform administrative duties related to the monitoring and recording of fixed assets, spending on fuel and spare parts for vehicles and generators, to ensure that the databases are accurately updated.

8. Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines.

9. Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants, and other supplier invoices are processed in a timely manner. 

10. Provide guidance and on-the-job training to other support staff, to ensure services are delivered consistently and to the required standards.

11. Perform any other duties as required.

STANDARD MINIMUM QUALIFICATIONS

Education:

  • First University degree in Finance, Accounting, Business Management, or other relevant fields. 

Experience:

  • A Minimum of 5 years of experience in financial resource management and/or complex project & program management.
  • Experience working in complex multi-disciplinary groups and project teams to drive project outcomes and deliverables. Strong track record of delivering results in a complex environment.

Knowledge & Skills:

  • Creativity in problem-solving, strong analytical ability, budget management, attention to detail, and strong organizational/coordinating skills.
  • Ability to influence and communicate cross-functionally and possess exceptional verbal and written communication skills.

Language:

  • Fluency in both oral and written communication in English.
  • Somali language is mandatory. 

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

  • Has experience collecting and monitoring financial data on projects and programmes, assessing financial health and status, and reporting findings to senior leaders.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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