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FH Ethiopia Vacancy Nov 2022

FH Ethiopia is a non-governmental organization engaged in relief and development activities. At FH, we operate under a set of guiding principles we call the “Heartbeat”. This includes our Values, Vision, and Purpose, which serve as the explanation of who we are and how we work as an organization. Together we follow God’s call to respond to human suffering and graduate communities from extreme poverty. FH Ethiopia would like to invite potential internal and external candidates to apply for the following position: 

Position:                                      Commodity/ Transfer Officer

Duty Stations:                             Estey & Guna Begemidir (Amhara Region)

Duration of Contract:                One-year contract, Renewable (with 60 working days probation period)

Salary:                                          As per the salary scale of the organization

Closing date:                               November 24, 2022

Job Summary

Review projects commodity reports and their supporting documents; prepare monthly/quarterly commodity reports to donors/regional offices.  Responsible to reconcile commodity records of the project with with each store sites. He/she will advise project Commodity Storekeepers on monthly commodity reporting, donor’s policy and procedure in handling food aid commodity. He/she is responsible to keep track of commodity movement records FDP to final distribution.

Principal Responsibilities

Key Result #1 – Process commodity payments, Commodity receipts/collections, and management 

  1. Checks all payment commodity documents, payment for allocation and other related issues prior to the project manager’s approval.  
  2. Receive information on the food allocation of the woreda for the year from Commodity team in Addis Ababa
  3. Manage any warehouse or food stock in the designated area under FH control to ensure safe, orderly, clean, and vermin-free storage.
  4. Maintain inventory control and conduct at least monthly physical inventories to ensure that losses are controlled in storage.
  5. Prepare distribution plans in coordination with the project partners to ensure the timely delivery of the required commodities at each distribution site
  6. Maintain complete lists of all program beneficiaries; including, types, quantities, and dates of rations received by each (as verified by signature or thumbprint of the beneficiary) and reconcile with original consignments
  7. Set up complain and response mechanisms in all final Distribution points.
  8. Establish post Monitoring and Distribution systems in FDP, and ensure the activities are conducted with M&E.
  9. Conduct field trips to ensure compliance of, commodity and warehouse management standards
  10. Oversee if there existed strong filed supervision by Commodity Distribution Supervisors, and provide on the site capacity building. 
  11. Do reconciliation of warehouse, CTS and other commodity records and take timely corrective actions if there existed discrepancies.
  12. Manage Field to verify that distribution has occurred according to the intentions of the donor and FHE, noting anomalies and taking swift action to notify the Commodities coordinator/Manager when abuses are suspected.

Key Result #2: E-payment 

  1. Receive attendance sheet for the PW beneficiaries from the Woreda office of Agriculture
  2. Enter attendance sheet data into RPASS supported by Commodity Supervisor and team after verifying that the list is consistent with the MBL list already provided
  3. Communicate the Project Manager in case of any inconsistencies between the MBL and attendance sheet lists for corrective action  
  4. Produce payroll based on the corrected information and get checked by the Project Admin and Finance Officer
  5. Secure approval from the PM and pass it to ACSI/MFI for verification both in hard and electronic copies
  6. Follow up on timely cash transfer to the beneficiaries account via ACSI
  7. Monitor cash disbursements to ensure that disbursement is conducted in accordance to the established procedure after verifying clients and clients are receiving their entitlements;
  8. Send weekly and monthly cash disbursement updates to E-Payment and Partnership Advisor on a timely manner and with quality
  9. Ensure that Commodity staff are monitoring e-payment activities with ACSI and receive reports to take corrective actions
  10. Conduct timely supervision to verify reasons for those who failed to take their cash on time and produce timely report to be submitted to the Project manager and E-Payment and Partnership Advisor

Key Result #3 – Recording commodity movements, produces commodity reports for Addis office review

  1. Obtains monthly commodity status report from the storekeepers, supervisor and reconcile with the ledger and stock record and send to senior commodity officer.
  2. Record commodity movements by commodity type and distribution site  
  3. Prepares monthly commodity movement summaries for the project and submit to the Head Office on time.
  4. Advice the Project Manager and PSNP officer with regard to commodity management.  
  5. Prepares monthly, quarterly, and annual project commodity reports. 
  6. Keep attendance sheet, payroll of PW & PDS transfer.
  7. Prepare monthly IC (central information) report.
  8. Enter PASS data and prepare PSNP client payroll.  
  9. Responsibility for commodity accounting and reporting for the FH Ethiopia in both development and emergency programs.
  10. In the event the CTS system is deployed in the centralized locations where the project information is consolidated, work with the project warehouse keeper to make sure field information is transferred from the project offices to the main office on timely manner and with quality 
  11. Submission of data packages and reports on a monthly basis to the Senior Commodity officer.

Key Result #4 – Supervises administrative and commodity staff; assist project manager in administrative matters

  1. Ensures (in consultation with PSNP officer) that staffs of the project get transportation service properly when they come to project for report.
  2. Conduct regular supervision cleaning, security and warehouse management activities
  3. In consultation with the immediate supervisor, schedules staff annual leaves, keep and update personnel files.
  4. Assists the Project Manager in commodity management and related matters.
  5. Evaluate performance of commodity staffs.
  6. Insure commodity staff at all level are well equipped with necessary skills, provide on job training when necessary.

Key Result #5 – Make sure internal control is in place, commodity inventory management 

  1. Insure timely and right commodities allocation.
  2. Insure organizational/donor standards are met.
  3. Checks inventory and commodity records of the entire distribution sites monthly.
  4. Makes sure accurate stock record is in place and reconciles on a monthly basis as appropriate
  5. Checks all commodity movement reports for project manager approval.
  6. Makes sure the internal control system of the organization is in place and is observed by all staff members of the project.

SAFEGUARDING POLICY

FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.

GENDER RESPONSIBILITY

  • Provide adequate time to staff to participate in gender sensitivity workshops and related events.
  • Through observation, interviews, and spot-checks, ensure that the staff planning process is gender sensitive.
  • Build a better gender balance in staffing through affirmative action.
  • Observe if women staff are as involved as men in high-profile activities such as interaction with visitors and chairing meetings, and take corrective action if warranted.
  • Encourage female staff to participate in external networks (local and regional), as well as seminars and cross visits.
  • Facilitate open and regular discussions with staff on about the work environment, policies, and values convenient to gend

SAFETY & SECURITY RESPONSIBILITY

  • Encourages compliance of Safety and Security principles and policies of the organization by all staffs;
  • Visiting project Offices and operational areas periodically to meet staff and making sure that all staff members are aware of the safety and security procedures;
  • Explains to staffs the reasoning behind the organization’s safety and security policies and procedures
  • Organizing local training sessions, such as First Aid, Fire Safety, and Defensive Driving for staff members.  If possible, he/she should conduct briefing and training sessions himself/herself;
  • Ensures that safety and security objectives are added to performance reviews and evaluations of all staff members;
  • Encourages staff to adopt safe and secure practices. Ensuring that updated personnel information related to safety (Record of Emergency Data) and security management are kept in Human resources.

Job Requirements

Job Level Specifications

  • Full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose.
  • Strong Interpersonal skills,
  • Emotional maturity,
  • Cross-cultural Sensitivity,
  • Ability to work effectively under pressure

Experience

  • At least 3 Year experience in a similar position preferably in an NGO setting. Previous experience in Commodity Management is preferred. 

Education/Certifications

  • B.A Degree in Accounting or related field of study

Distinguishing Competencies 

  • Strong computer skill and knowledge in the area of MS word, MS Excel, MS Access, PowerPoint and email communication.
  • High level of initiative taking.
  • Training on gender mainstreaming, gender analysis, community dialogue facilitation skills is an added advantage

Language

  • Proficiency in both spoken and written English. Ability to write reports and business correspondence. Knowledge of local language of the intervention area is preferred.

Supervisory Responsibility

  • The position holder supervises Commodity Storekeepers, Commodity Distributors and Commodity Distribution Supervisors.

How to Apply

Women Candidates are highly encouraged to apply

Competent candidates can submit ONLY their application and CV to: recruitment_fhe@fh.org

Candidates MUST refer the position title “ Commodity/ Transfer Officer ” on the subject line of their email and applications.

Position:                                      Livelihood & Agriculture officer 

Duty Station:                               Estey and Guna Begemidir (Amhara Region)

Duration of Contract:                One-year contract, Renewable (with 60 working days                                                                 probation period)

Salary:                                          As per the salary scale of the organization

Closing date:                               November 24, 2022

Job Summary

Provide technical support in the training of staff and the design and evaluation of rural livelihoods programs in protracted and post crises locations

Principal Responsibilities

Key Result #1. General Responsibilities    

1.       Restoring and transforming sustainable crop and livestock production, off-farm income generation and employment pathways;

2.       Deliver regular training to the targeted households through Agricultural Cascade Extension Model;

3.       Familiarity with the GoE’s agricultural extension system;

4.       Ensure the target producers linked with markets and viable value chains;

5.       Facilitate the promotion of nutrition-sensitive agriculture practices;

6.       Deliver training Increasing access to financial services (e.g. financial literacy, generating savings, and access to credit);

7.       Ensure livelihood promoters implementing various livelihood activities in result oriented manner;

8.       Knowledge of GoE’s PSNP-4 Livelihood pathways (Crop and Livestock, off-farm income generation and employment pathways) and Extension system;

9.       Work experience in similar organization;

10.    Knowledge of Value chains and business plan development;

11.    Familiarity in working with Research centers, TVET, one stop service center, RuSaCCos at rural setting

12.    Involve in planning, implementation, budget management and reporting of livelihood and agriculture component in the project

13.    Liaise with other NGOs, research centers, relevant Government agencies, private sector to ensure good coordination of efforts, avoid duplication, share lessons and approaches for maximizing impact.

14.    Provide robust support to the project manager in the area of Livelihood and agriculture; design, implementation, monitoring and evaluation.

15.    Ensure FHE Ethiopia’s Self Help Group (SHG) methodology and strategies are employed and promoted

Safeguarding Policy

Food for the Hungry/ FHE is committed to conducting its programs and operations in a manner that is safe for all beneficiaries it serves. It is FH’s policy to create and proactively maintain an environment that prevents and deters any actions and omissions that put any beneficiaries, including children and the most vulnerable at risk. All personnel are expected to conduct themselves in a manner consistent with this commitment and obligation. Any violations of this policy could result in termination.

Gender Responsibility

⮚       Provide adequate time to staff to participate in gender sensitivity workshops and related events.

⮚       Through observation, interviews, and spot-checks, ensure that the staff planning process is gender sensitive.

⮚       Build a better gender balance in staffing through affirmative action.

⮚       Observe if women staff are as involved as men in high-profile activities such as interaction with visitors and chairing meetings, and take corrective action if warranted.

⮚       Encourage female staff to participate in external networks (local and regional), as well as seminars and cross visits.

Facilitate open and regular discussions with staff on about the work environment, policies, and values convenient to gender issues.

Safety & Security Responsibility

⮚       Encourages compliance of Safety and Security principles and policies of the organization by all staffs;

⮚       Visiting project Offices and operational areas periodically to meet staff and making sure that all staff members are aware of the safety and security procedures;

⮚       Explains to staffs the reasoning behind the organization’s safety and security policies and procedures

⮚       Organizing local training sessions, such as First Aid, Fire Safety, and Defensive Driving for staff members.  If possible, he/she should conduct briefing and training sessions himself/herself;

⮚       Ensures that safety and security objectives are added to performance reviews and evaluations of all staff members;

⮚       Encourages staffs to adopt safe and secure practices. Ensuring that updated personnel information related to safety (Record of Emergency Data) and security management are kept in Human resources.

Job Requirements

Job Level Specifications

⮚       Full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose.

⮚       Strong Interpersonal skills,

⮚       Emotional maturity,

⮚       Cross-cultural Sensitivity,

⮚       Ability to work effectively under pressure

Experience

⮚       3 years related experience in a relevant position Preferably in INGO Setting

Education/Certifications

⮚       Bsc in Agriculture or relevant field of study.

Distinguishing Competencies

⮚       Strong computer skill and knowledge in the area of MS word, MS Excel, MS Access, PowerPoint and email communication.

⮚       High level of initiative taking.

Language

⮚       Proficiency in both spoken and written English. Ability to write reports and business correspondence.

Supervisory Responsibility

  • The position gives technical supervision to the Community Promoters regarding livelihood and agriculture .

How to Apply

Women Candidates are highly encouraged to apply

Competent candidates can submit ONLY their application and CV to: recruitment_fhe@fh.org

Candidates MUST refer the position title “Livelihood & Agriculture officer ” on the subject line of their email and applications.

Position:                                NRM/PW & Environment Facilitator

Duty Station:                         Estey and Guna Begemidir

Duration of Contract:          One-year contract, Renewable (with 60 working days probation period)

Salary:                                     As per the salary scale of the organization

Closing date:                          November 24, 2022

JOB SUMMARY

The NRM/PW & Environment Facilitator will closely work with kebele level relevant government experts to implement TRAIN-DFSA NRM, environment and DRR activities. He/she will be mainly responsible to ensure all NRM structures in the watersheds are to the required standard. The position holder is also responsible to follow up and ensure other public work activities meet the required standard.

Principal RESPONSIBILITIES

Key Result #1 Planning and documentation

1. Involve in project level PReSERVE-RFSA annual Plan preparation for NRM, environment and DRR related activities;

2. Involve in Annual woreda level public work Plan preparation with government;

3. Ensure gender and youth are considered in NRM, environment and DRR plan;

4. Ensure women conditionality performed based on the Program Implementation Manual (PIM);

5. Ensure all PW activities considering gender integration;

6. Ensure all pertinent information on NRM, Environment and DRR tracked and documented at watershed level.

Key Result #2 Implementation

1. Regularly follow up and ensure the technical standard of public work activities including NRM structures in collaboration with kebele

Development agents and foremen and Soil and Water Conservation Supervisors;

2. Periodically travel to watersheds and record project interventions and communicate best practices to NRM officers PM;

3. Closely follow up nursery management activities in collaboration with the kebele Development agents and foremen;

4. Build up highly functional working partnerships with relevant local kebele staff;

5. Provide technical support, guidance and advice on selection of watershed units in each project;

6. Engagement in teamwork with other sectors of Livelihood, Infrastructure, gender, health and nutrition initiatives of DFSA.

7. Establish and strengthen Watershed committees and user groups;

8. Closely participate in watershed document preparation like reading and collecting GPS data of watershed and necessary parts when required;

9. Ensure all DRR, NRM and Environment related activities be integrated with other PReSERVE sectors like gender, youth, livelihood and health and nutrition.

Key Result #3 Monitoring Activities

1. Conduct regular monitoring visits of all watersheds and report to the NRM and Environment officer;

2. Conduct frequent field visit to watershed sites to check NRM structures and other Public Work activities implemented as per the

required standard;

3. Monitor performance against the plan indicated in the IEE/EIA;

4. Ensure all the necessary data is timely captured in to the WL3 database collection forms and submitted timely;

5. Monitor and support SWC supervisors, PW foremen/women to evaluate their performance and give the necessary backstopping.

Key Result #4 – Reporting

1. Collect and compile periodic reports on DRR, NRM and Environment and submit to the NRM and environment officer;

Job Requirements

  JOB LEVEL SPECIFICATIONS

⮚ Full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose.

⮚ Ability to communicate with organization members.

⮚ Physical fitness to operate in and different weather environment.

⮚ Shows a positive attitude that contributes to a good working atmosphere in the office

⮚ Maintain or retain confidential internal information of the organization.

Experience

  • At least 1 Year experience in a similar position preferably in an International NGO setting.

Education/Certifications

  • Bsc in Irrigation Engineering/ Hydraulic Engineering or relevant field of study.

Language

  • Proficiency in spoken and written Amharic and /or local language of the operational area and, basic understanding of English required;

Distinguishing Competencies 

  • Proactive personality & and self-initiative.

Supervisory Responsibility

  • This position has no supervisory responsibility.

SAFETY AND SECURITY RESPONSIBILITIES

⮚ Each FHE staff member should adhere to all pertinent policies concerning safety and security policy of FH. Lapses in safe conduct can jeopardize the health and welfare of all staff.

⮚ Every FHE staff member has an obligation to learn and understand the security situation where they are located. 

⮚ Each FHE staff member should adhere to all pertinent policies concerning safety and security.  This includes, but not limited to,

personal safety, road safety, etc.

⮚ Has a responsibility to become familiar to social, cultural and other associated features of their duty stations;

⮚ Abstains from inappropriate or offensive behavior that can put FHE in a difficult position, impair operations, and jeopardize the

health and welfare of all staff of FHE.

⮚ All FHE staff should promotes safe conducts and exercises caution in all work activities; staff should accountable for own personal

and professional actions and conduct;

GENDER RESPONSIBILITIES

⮚ Be aware of the stereotypes about women’s and men’s capacities, and discuss how they influence staff, in assigning responsibility, and in managing resources at unit and organization level.

⮚ Be able to describe how gender issues relate to one’s job responsibilities and how gender equity can be promoted through the execution of those responsibilities.

⮚ Be familiar with the local Gender Focal Point(s), and go to her/him to learn more about gender issues, or when there is a gender grievance or harassment issue to resolve

⮚ Within each project and department, discuss FH’s Gender & Diversity and Sexual Harassment and sexual exploitation Policies, so that all staff are conversant with them.

⮚ Refrain from any comments or gestures that indicate prejudicial views of female staff, especially female supervisors.

⮚ In each Project and Head Office, ask women staff what changes would make it more “gender-friendly”, organization and implement the recommendations

SAFEGUARDING POLICY

FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.

How to Apply

Female applicants are highly encouraged to apply

Competent candidates can submit ONLY their application and CV to: recruitment_fhe@fh.org 

Candidates MUST refer the position title “NRM and Environment Facilitator” on the subject line of their email and applications.

Position:                                   Project Coordinator  (Internal/External)

Duty Station:                            Estey and Guna Begemidir (Amhara)

Duration of Contract:              One year contract (60 working days of  probation period)

Closing date:                            November 24, 2022

ESSENTIAL TASKS AND RESPONSIBILITIES

Key Result #1 – Staff and material management  

  1. Gives overall guidance, manages and coaches to staffs under his/her supervision;
  2. Ensures that performance evaluation forms for the staff under his/her supervision  completed and submitted to the Area Program Manager  timely; 
  3. Ensures that human resources, materials and commodities are adequately available and properly utilized; 

Key Result #2 – Project Design, planning, implementation, reporting, monitoring, and evaluation 

  1. Coordinate the preparation of project plans and ensures their timely submission to his/her supervisor  and other concerned body;
  2. Ensures that project activities are implemented in accordance with the project proposal signed between FH/E and the Government;
  3. Conduct situation analysis in the project areas and designs appropriate intervention plan in line with the vision of FH/Ethiopia;
  4. Ensure the preparation and submission of various periodic reports to the Area project manager   ; 
  5. Monitors and evaluates project activities in collaboration with stakeholders, FH/E headquarter monitoring team and other concerned bodies; 
  6. Ensure that project implementation status is regularly gauged against the indicators in the project proposal to identify gaps and suggest correction measures to the Area Program Manager 
  7. Prepare quarterly procurement plans and get approval from the Area Program Manager.

Key Result #3 – Financial management 

  1. Ensures that financial resources of the project are handled properly;
  2. Show a higher integrity in handling resources belonging to the organizations;
  3. Ensure that resource utilization is economical and efficient in the project;
  4. Prepares detail annual project budget in collaboration with concerned Area Program s staff;

Key Result #4 – Coordination and networking

  1. Maintain good relationships with stakeholders.
  2. Co-ordinates and creates team spirit among project staffs to maximize the achievements of the project
  3. Network the project with relevant NGOs and the private sector 

Key Result #5 – Capacity Building 

  1. Identify capacity gaps of FH and partner staffs and fill the gaps as deemed necessary with the view of enhancing the capacity of local FH staff and partners;   
  2. Make sure that  staff under his supervision internalized the PIM and work in adherence to the rules, regulations and procedures set in it;

Job Requirements

JOB LEVEL SPECIFICATIONS

  • Full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose.
  • Strong Interpersonal skills,
  • Emotional maturity,
  • Cross-cultural Sensitivity,
  • Ability to work effectively under pressure

EXPERIENCE

⮚  4 years related experience out of which two years on managerial position preferably in NGO setting.

EDUCATION/CERTIFICATIONS

⮚Bachelor degree in  Rural Development, Agriculture, or Economics, Natural Resource management or other related fields;

DISTINGUISHING COMPETENCIES

⮚ Excellent interpersonal skills and a collaborative management style;

⮚ Strong networking and representation skills;

⮚ Sound character.

⮚ Computer Proficiency 

 LANGUAGE

⮚Proficiency in both spoken and written English. Ability to write reports and business correspondence. Knowledge of local language of the intervention area is preferred.

Supervisory Responsibility

  • The position Supervises; NRME facilitator, infra facilitator, commodity distribution supervisor, commodity distributors, guards and cleaners,, . He/She is responsible to oversee the human, material, commodity and financial resources of the project.

 SAFETY AND SECURITY RESPONSIBILITIES

  • Encourages compliance of Safety and Security principles and policies of the organization by all staffs;
  • Visiting project  Offices and operational areas periodically to meet staff and making sure that all staff members are aware of the safety and security procedures;
  • Explains to staffs the reasoning behind the organization’s safety and security policies and procedures;
  • Organizing local training sessions, such as First Aid, Fire Safety, and Defensive Driving for staff members.  If possible, he/she should conduct briefing and training sessions himself/herself;
  • Ensures that safety and security objectives are added to performance reviews and evaluations of all staff members;

Encourages staffs to adopt safe and secure practices. Ensuring that updated personnel information related to safety (Record of Emergency Data) and security management are kept in Human Resources;.

GENDER RESPONSIBILITIES

  • adequate time to staff to participate in gender sensitivity workshops and related events.
  • Through observation, interviews, and spot-checks, ensure that the staff planning process is gender sensitive.
  • Build a better gender balance in staffing through affirmative action.
  • Observe if women staff are as involved as men in high-profile activities such as interaction with visitors and chairing meetings, and take corrective action if warranted.
  • Encourage female staff to participate in external networks (local and regional), as well as seminars and cross visits.
  • Facilitate open and regular discussions with staff about the work environment, policies, and values convenient to gender issues.

SAFEGUARDING POLICY

FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.

The responsibilities listed above are not all inclusive and may be changed at any time.

Female applicants are highly encouraged to apply

How to Apply

Female Candidates are highly encouraged to apply

Competent candidates should submit their application and updated CV’s ONLY to:         recruitment_fhe@fh.org

Candidates MUST refer the position title “Project Coordinator” on the subject line of their email and applications

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